Youth Internship Programme | Department Of Home Affairs

Recruitment of Young Unemployed Graduates
for the project on Digitization of Department of Home Affairs Civic Paper Records
The Department of Home Affairs, (DHA) as the custodian of the National Population Register (NPR) in the
Republic of South Africa, has a mandate and purpose to ensure secure, efficient and accessible services and
documents for citizens and lawful residents. This entails the systematic maintenance of the National Population
Register (NPR) including the management of birth, marriage and death paper records as well as identity
documents.

The Department has more than 350 million inactive and active paper records, and a decision was taken to
prioritise the digitisation of birth, marriage and amendments records. The identified category of records date
back from 1895 which necessitate care and reliable systems that will bear tolerance for digitisation purposes.
Most of the inactive records are civil registration historical records multiplied in manuscript format and need
urgent restoration, preservation and reconstruction.
As such the Department plans to convert all such related records through digitising hard copy records to
electronic format, for easier handling and storage thereof. The project to digitize all of its civic records has
been commissioned; the primary object of digitization of records will enable the optimum realisation of its core
mandate and as such records will be easily accessed for service delivery purposes.
The secondary objective seeks to contribute to youth empowerment and enhancement of youth employability.
The DHA therefore seeks to contribute to the employment creation goals and strategic priorities of the
Presidential Youth Employment Initiative (PYEI) by acquiring unemployed youth on a fixed term contract basis
to assist with the digitization of its civic records.

The Department in collaboration with the Department of Employment and Labour calls for youth in the 18-35
age bracket and People with Disabilities (PWDs), to register on ESSA and apply for this enriching opportunity.
Candidates that are already registered on ESSA do not have to visit the Labour Centres and can apply for this
positions Online. During the tenure of the contract, the youth will receive continuous learning and development
interventions to improve their skills for optimal performance and to equip them for future employment and / or
entrepreneurial opportunities.
The fixed term contract for the youth will be aligned to the duration of the project, running from 1 November
2022 until 31 October 2025. Successful candidates will be placed in the Department’s offices in Gauteng and
North West.

The successful candidates will perform the following duties:
OPPORTUNITY 1&2: RUNNER & PREPPER (320 Posts)
STIPEND
REQUIREMENTS
DUTIES
R5 000 per month
Diploma in Document and / or Records Management or Information Technology
• Retrieval of files from shelves
• Sort and list files
• Prepare documents for scanning – unfolding, removing of staples & paper clips, sorting
by document size, insertion of separator sheets
• Sort files in batches
• Numbering of files and documents

OPPORTUNITY 3: RE-ASSEMBLER (200 Posts)
STIPEND
REQUIREMENTS
DUTIES
R5 000 per month
Diploma in Document and / or Records Management or Information Technology
• Retrieval of files digitised
• Return files to shelves
• Verify files with initial files received from source

OPPORTUNITY 4: RECEIVING CLERK (50 Posts)
STIPEND
REQUIREMENTS
DUTIES
R5 000 per month
Diploma in Document and / or Records Management or Information Technology
• Verify boxes and files received
• Capture and number boxes and files received

OPPORTUNITY 5: DRIVERS (8 Posts)
STIPEND
REQUIREMENTS
DUTIES
R5 000 per month
Diploma in Document and / or Records Management or Information Technology & a valid
driving licence
• Load and delivering boxes to digital bureaus and back to source

OPPORTUNITY 6: INDEXER (800 Posts)
STIPEND
REQUIREMENTS
DUTIES
R5 500 per month
Degree in Information Technology or Library Science or Computer Science
• Indexing of files
• Sort and list files
• Re-assemble files
• Box files in batches

OPPORTUNITY 7: SCANNER (400 Posts)
STIPEND
REQUIREMENTS
DUTIES
R5 000 per month
Diploma in Information Technology or Library Science or Computer Science
• Scanning material using a high-volume scanner
• Loading the scanner and scanning bundles
• Image clean up

OPPORTUNITY 8: QUALITY CONTROLLER (100 Posts)
STIPEND
REQUIREMENTS
DUTIES
R6 000 per month
Degree in Information Technology or Library Science or Computer Science
• Conduct quality control for all relevant functions
OPPORTUNITY 9: TEAM LEADERS (104 Posts)
STIPEND
REQUIREMENTS
DUTIES
R6 500 per month
Degree in Document and / or Records Management or Information Technology or Computer
Science
• Supervise day to day activities
• Duty allocation (allocation of work activities)
• Manage performance
• Provide daily / weekly reports to the PMO

OPPORTUNITY 10: TECHNICAL SUPPORT (12 Posts)
STIPEND
REQUIREMENTS
DUTIES
R9 500 per month
Honours Degree in Information Technology or Computer Science
• Responsible for IT infrastructure

OPPORTUNITY 11: MANAGER (6 Posts)
STIPEND
REQUIREMENTS
DUTIES
R14 250 per month
Master’s Degree in Document and / or Records Management, Information Technology,
Library Science or Computer Science
• Manage and lead team