Team Assistant | ABSA Vacancies

Job Summary
To provide administrative and secretarial support to a small team
Office Assistant Job Requirements
– Grade 12
– Office Administration
Team Assistant Job Description
– Manage the diary of the direct line manager, reminding him/her of future commitments and matters requiring attention.
– Organise meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc.
– Liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process.
– Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the meeting chair and distributed
– On request from any team member, print and bind presentations or newsletters or other material.
– Take charge of office moves for team members including liaison with building management and IT.
– Take charge of general office administration including ordering of stationery and groceries, restocking printers etc. Ensure that adequate reserve stock is ordered.
– Build and maintain a contact database for the team and ensure that data is kept current.
– Maintain project documentation for departmental projects on request. Ensure that documents and reports are adequately completed by team members.
– Maintain files for team documentation.
– Record and relay telephone messages for team members who are out of the office.
– Type correspondence, management reports or other documents on request from the line manager or any team member.
– Arrange catering for team events as requested. Ensure that the line manager approves orders prior to placing them.
– Ensure that the team’s pause area is kept neat and clean by following up with cleaning staff.
– Receive, open and distribute mail after logging the items according to the set procedures.
– Arrange documentation to be sent to archives and retrieve documents from archives when needed.
This job is based in Johannesburg, Gauteng
This vacancy was announced in 7 June 2022
The Closing date for this job is not specified