Job Description
- Oryx Energies is one of Africa’s leading LPG distributors within the LPG Industry. We are a Swiss Multinational company with a leading footprint in Africa.
- We are currently seeking a professional and experienced Sales Adminstrator to join our dynamic Commercial Team.
Duties and Responsibilities
- Primary focus of the job is administrative support for the commercial team;
- Contract Management – manage contract database (active, dormant, expired, terminated), expiry diary, filing, scanning, internal signatories;
- New account – collating documentation & co-ordination including contract management;
- Credit Limit Application – capturing onto portal & document co-ordination; management of expiry CLA & KYC database;
- Processing monthly credit & debit notes;
- Rebate management – update rebate register with active rebate cards;
- Sales reports – update, circulate & consolidate feedback;
- Sales Analysis – participating in weekly sales, dropped orders, cylinder management meetings;
- Quarterly Account Manager (FBAM) visit plan consolidation;
- Monthly call report management (previous months visitations documenting key topics for action);
- Daily bulk planning meeting (prompt orders) when required;
- Pro-forma invoicing (shared responsibility with Customer Service Centre);
- Understanding in-month sales forecast (LE) & projected sales volumes (nomination) processes;
- Manage the distributor scorecard – follow up, consolidate & publish;
- Organize and minute monthly Commercial Team meetings & quarterly reviews;
- Ensure monthly data checks are done and accurate on business intelligence systems (QV);
- Compile and Distribute internal reports for commercial reviews;
- Compile management reports in line with the department requirements and time lines;
- Asset management co-ordination – documentation of asset verifications & consolidation;
- Cylinder Management– update cylinder allocations register & reconciliate with CSC;
- Manage company & customer WhatsApp communication groups;
- Ad-hoc responsibilities;
Requirements
- Ideally be a graduate or diploma calibre in either sales or back office administration.
- Minimum Matric Qualification and a Sales & Marketing Diploma or related.
- Minimum 3 years working experience in a sales environment
- Detail orientated
- Deadline driven
- Time management
- People skills
- Team player
- Assertiveness
- Customer service oriented
- Integrity, rigor and respect of governance principles
- Employee engagement
- Autonomy & responsibility
- Creativity & innovation
- Team Spirit
- Risk awareness
- Search for efficiency & performance
- Excel, Word, Microsoft project and PowerPoint skills
- Analytical skills: an organised and methodical thinker. Able to assimilate data and present it in a comprehensive way to different audiences
- A good influencer with strong communication skills and the ability to deliver a clear message;
- Able to analyse and understand market places to gain thorough understanding of customer needs and company strengths
- Methodical in approach to problems and to have good attention to detail, ability to identify problems with immediate resolutions whilst under pressure
- Fluent presenter, happy to introduce new ideas and lead discussions