Safair Operations, operating as FlySafair, has a vacancy for a Contract & Repair Administrator at our head
office in Bonaero Park. The successful applicant will report to the Procurement & Contracts Manager.
office in Bonaero Park. The successful applicant will report to the Procurement & Contracts Manager.
RESPONSIBILITIES:
- Work with the Dispatch personnel to ensure all items
- Removed from Aircraft are actioned;
- Liaise and build successful relationships with designated
- suppliers;
- Raise repair or exchange orders on approved suppliers in accordance existing procedures;
- Process quote approvals;
- Effectively expedite and report on all open repair or
- exchange orders;
- Ensure on time TAT as per the quotation or the contract;
- Ensure excellent Internal & external customer support is
- provided;
- Ensure repair quotations are recorded on the system and reviewed within existing processes and procedures;
- Produce and present various reports including reports on order status, KPI’s and supplier performance;
- Communicate with various departments to manage the timely flow of parts;
- Ensure that all records are accurate and up to date;
- Create regular status reports;
- Reviewing and updating existing contracts;
- Explain terms and conditions to managers and interested parties;
- Ensure that employees understand and comply with company contracts;
- Analyse potential risks involved with specific contract terms;
- Ensure all deadlines and conditions described on contracts are met;
- Liaising with direct management of the department to analyse and determine a comprehensive contract strategy;
- Reviewing contracts, verifying accuracy and resolving discrepancies in line with company rules and guidelines;
- Identifying potential risks contract changes may pose to company.
REQUIREMENTS:
- Matric;
- Diploma in Procurement (Advantageous);
- Administrative experience;
- 5 years procurement experience;
- SAM AMO system (Optional);
- Proficient in Microsoft Outlook and Excel.
PERSONAL ATTRIBUTES:
- Immaculate time keeping;
- Excellent communication skills both written and verbal;
- Talent in negotiations and networking;
- Aptitude in decision-making and working with numbers;
- Analytical thinker with some experience in producing reports and evaluating data useful;
- Good organisational and time management skill;
- Numerate, accurate with good attention to detail;
- Professional and confident telephone skill.