Receptionist : Nova Pioneer

Job Description

  • Live the Nova Pioneer Culture
  • Receive parents, students and other visitors with a smile and make them feel welcome and at ease.
  • Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
  • Make and receive phone calls on the school’s telephone lines
  • Schedule meetings for the Executive Head
  • Facilitate the Public Relations function of the front office for both internal and external stakeholders
  • Prepare documents ahead of internal and external meetings as directed by the Executive Head (photocopying, binding, filing etc.)
  • Prepare documents for internal display on pin-boards or noticeboards
  • Respond to routine correspondences and send out scheduled communications
  • Keep track of the pupils’ attendance registers and any confidential documents on behalf of the Executive Head
  • Manage petty cash


  • You have a minimum of 2 years of experience in front office management and/or as a personal assistant
  • You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
  • You are a great communicator in person and on the phone – you love interacting with people and bring joy to every interaction
  • You demonstrate capacity to analyze complex situations and solve problems
  • You have a flexible and able to respond quickly to changing priorities
  • You are proactive and have an enthusiastic approach to work
  • You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
  • You ideally have a Diploma or Degree in Office Administration
  • You are comfortable using the Google software suite (Google Calendar, Docs, Sheets, Gmail, etc.) as well as Microsoft Office (Word, Excel, PowerPoint)