Full Job Description
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Inherent Requirements
- Proven work experience as a Receptionist, Front Office Representative or similar role in an education institute
- Proficiency in Microsoft Office Suite
- Understanding of SA-SAMS
- Knowledge of education policies
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
Job Types: Full-time, Permanent
Ability to commute/relocate:
- Gauteng, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Education:
- Certificate (Required)
Experience:
- work: 1 year (Required)
Application Deadline: 2023/01/22