Personal Assistant | Aramex

Title: Personal Assistant

Key Responsibilities
• Executive diary management
• International and domestic flight bookings, and cost management
• International visa applications with supporting documentation
• International accommodation and shuttle arrangement, and cost management
• Hotel bookings and car hire, and cost managment
• Planning and coordinating of annual sales incentive trip
• Brand management within the company, and certain marketing activities
• Ad hoc marketing and event responsibilities
• Management and execution of ad hock company conferences
• Minute taking at required meetings and board meetings
• Arrangments and exceuction of VIP customer visits (Linbro Park)
• Presentation setup and compilation for EXCO and DCE meetings
• Purchasing and management of office groceries and stationary
• Purchasing of miscellaneous office supplies
• Regular meetings with suppliers related to pricing, quality and performance
• Negotiation of supplier contracts
• Monthly reporting on specific areas of responsibility
• Transportation of staff that are travelling to and from airport and/or Guatrain
• Managing the petty cash and travel expense claims
• Arranging the REDPRIDE award meetings
• Invoices for verification and approval
• Handling of certain expenses claims for the sales team

Minimum Requirements
• Minimum requirement is a Matric (Grade 12) qualification or similar qualification and/or experience
• Suitable business management diploma or degree advantageous
• Previous experience within similar role
• Superior business communication skills (Spoken and Witten)
• Excellent Computer Proficiency
• Valid Code 08 driver’s license and own reliable transport

Company Overview:
Since our founding in 1982 we have grown to become a world leader in comprehensive transport and delivery solutions for business and consumers. Headquartered in Dubai, at the heart of the world’s most dynamic commercial hub and on the site of historic trade routes linking east and west, commerce and transport are deeply embedded in Aramex’s DNA. We are dedicated to transforming the face of trade, expanding our operations rapidly to better connect businesses and consumers worldwide.