Duties and Responsibilities
• Procurement, tracking and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Booking conferences, meeting, and/or training facilities if and when required.
• Scheduling and attending meetings while also taking minutes if and when required.
• Organising staff’s travel and accommodation requirements
• Manage agendas/travel arrangements/appointments etc., for the senior management
• Assist all Senior associates whenever necessary
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Assist in the coordinating and participation of office space planning, maintenance and renovations when necessary as per instructions from your Line Manager
• Manage emails, packages, phone calls and other forms of correspondence as directed by the Line Manager.
• Provide administrative support for the Executive Assistant
• Perform on request, administrative tasks for Management:
• Facilitation with office/departmental social activities
• General filing, monitoring and controlling internal requests
• Any other ad hoc duties as directed by the Line Manager.
• Submit timely reports and prepare presentations/proposals as assigned and within agreed deadlines
• Consolidation of expense claims submitted by associates as per agreed requirements
• Maintain a positive attitude
• Plan and priorities, demonstrating abilities to manage competing demands to achieve agreed deliverables
• Communicate effectively, maintain relationships
• Follow any lawful and reasonable instruction from your line manager
• Act as part of the Executive Support team by assisting other members of the team to achieve common goals
Requirements
• Matric
• An administration certificate will be advantageous
• 2 or more years of office administration experience
• Proven experience as an office administrator, office assistant or relevant role