Office Clerk (HR Department)

South Africa, Gauteng – Jhb Western Suburbs
R 13 000 – R 15 000 Monthly (Pension, Funeral and Medical aid company contributions)
The Office Clerk is responsible in providing clerical and administrative support to the HR Department or any other department within the company in an effective and efficient manner.
Must be immediately available or available to start 1 April 2023

Matric / ABET level 4
Secretarial / Office Administration qualification, with telephone etiquette, would be beneficial.
Preferably come out of the HR environment
Excellent organisational skills.
Excellent communication skills, both verbal and written.
Professional telephone manner.
Proven ability to work under pressure and to tight deadlines.
Bright, confident personality well presented.
Flexible and mature approach with ability to work unsupervised.
Willing to work before or after normal working hours if required.
Proficient knowledge in office administration.
Excellent typing skills.
Good computer literacy i.e. MS Office, Excel, PowerPoint.
Experience of working within a manufacturing environment.

Proficient Computer Skills including Ms Word, Excel, PowerPoint, Outlook.
Syspro (advantageous).

HR Duties
Booking and preparing venues for meetings.
Ensure that the venues are cleaned and prepared before every meeting.
Ordering and arranging refreshments for meetings, and if require, ordering of food.
Ensure that the tracking and tracing control register be completed in all venues and covid protocols been followed.
Asset register:
Control asset register for all venues. Control form to be update and signed off before the end of each month by the HR Officer. Updated register to be send by die 15th of each month.
New employees:
Create induction files as per check list within 24 hours of email instruction.
Create an employee file immediately after new employment packed received from HR Assistant.
Create an index page with employee details and picture.
Liaise with security about new employees and customers entering the premises.
Termination files:
Ensure termination file is files correctly with all required documentation immediately after termination pack was received from HR Assistant.
Archiving of documentation as per instructions.
Parking list:
Ensure that parking is allocated to new employees and the parking list is updated with the correct details and vehicle registration numbers.
Ensure updated/correct parking list be send out to HR Officer by the 15th of each month.
Ensure updated/correct parking list be send out to all employees and printed and submitted to security.
Contractors Control