Office Assistant Jobs at The Loerie Awards

We are looking for someone who is highly motivated and works well in a team environment. This is an entry-level role and would suit a recent graduate. The role is based at the Loeries head office in Parktown North while potentially requiring some days to be worked from home.

The ideal candidate:

  • Has at least two years’ working experience in an office environment, preferably in events production and/or the advertising or brand communications industry
  • Is a South African citizen, or has permanent residence
  • Has a SA drivers licence and preferably their own vehicle
  • Is intelligent, hard-working, and a self-starter
  • Is hands-on, with the ability to show initiative
  • Has excellent attention to detail
  • Is well spoken and able to communicate well in writing
  • Has strong Microsoft Office skills, especially with Excel
  • Is digital and tech savvy and able to work with online resources, including Dropbox and the Loeries’ own entry management system
  • Has experience managing and meeting production deadlines
  • Is used to working under pressure during critical production times

Role and responsibilities:

  • Secretarial/office management/administrative/supervisory/production duties, including answering telephones, dealing with queries, filing, guest hospitality, organising tea and refreshments, working with office suppliers to ensure office is well maintained and stocked as necessary etc.
  • Provide additional administrative support to staff members where appropriate.
  • Schedule meetings and, take meeting minutes and draft for manager to sign off.
  • Support Loeries creative week event production where necessary
  • Assisting with store orders when required.
  • Assist the production coordinators with administration, including but not limited to: The Loerie Awards, Creative Circle , Bookmarks and APA Kenya.
  • Assist the production coordinators processing entries: follow the processing procedure from receiving entries to resolving queries, rechecks and testing.

Skills required:

  • Proficient in the Microsoft suite of programmes
  • Attention to detail
  • Excellent communication skills
  • Interpersonal skills, including work well within a team and independently
  • Adaptability
  • Enthusiasm
  • Determination
  • Perseverance
  • Ability to work well under pressure
  • Organisational and administrative skills
  • Budgeting skills
  • IT skills
  • Reliable