Job Description
- Electech Power Solutions (Pty) Ltd is looking for a suitable candidate to fill the role of Office Administrator for their Electech Metering Solutions branch in Gauteng. This incumbent will be reporting to the General Manager.
- The main function of this position is to organise the branch’s day to day operations. To provide clerical support to management and employees, and co-ordinate daily administrative activities including paying and reconciling creditors accounts.
Duties and Responsibilities
- Manage the reception and switchboard
- Complete supplier applications and send to head office
- Once signed, send to the supplier
- Request stamped letter from bank to confirm banking details for suppliers
- Complete new beneficiary form to load in Standard Bank
- Complete credit limit form for changes to be made in Standard Bank
- Match invoice, pod, grn and post invoices
- Check unmatched order report and request paperwork from divisions / branches where necessary
- Prepare EFT requisition in excel and necessary paperwork to be attached
- Request documents from suppliers
- Filing of foreign creditors, other invoices, credit notes, statements and recons
- Download Telkom invoices, prepare recon, post and pay
- Prepare foreign creditors paperwork
- Post invoices and credit notes
- Prepare and scan paperwork for payments to be made in respect of foreign creditors
- Complete necessary excel spreadsheets for supplier payments
- Other ad-hoc accounts payable relevant assistance where necessary
- Order stationery and supplies
- Manage cleaning staff, ordering and controlling consumables
Requirements
- A valid Grade 12 certificate is a MUST
- A Financial / Bookkeeping certificate is a ADVANTAGEOUS
- A minimum of 3 years switchboard experience
- Must be computer literate and be proficient in MS Office
- Intermediate/Advance Excel skills to work on complex data bases/customer pricing schedules
- Have good communication skills both written and verbal
- Proven attendance track record
- Excellent time management skills to ensure tender deadlines are met
- Work under minimal supervision occasionally to meet objectives and key performance areas
- Meticulous and highly accurate with calculations
- Neat, well organized, traceable filing skills to maintain tender records and data
- Ability to multitask and co-ordinate workflow in a highly stressful environment with existing team to achieve objectives
- Articulate, presentable and professional at all times