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Office Administrator | RCL Foods

To serve as the coordinator between employees and the external travel service provider ensuring that employees travel needs are met.
To proactively manage all administrative tasks in a timely and anticipatory manner to ensure that relevant needs are met.
To oversee and plan all office maintenance ensuring the smooth running of the office and related facilities functions.

Requirements
– Matric
– Valid Code EB drivers’ license
– Minimum of 1-2 years experience working in an administration environment
– SAP experience would be an advantage

Duties And Responsibilities
– Travel
– Liaise with employees in need of travel to determine destination, mode of transport, travel dates, accommodation, etc. required for Vector Head Office and Vector KZN
– Serve as the link between employees and the external travel service provider ensuring that employees’ travel needs are submitted to service provider in a timely manner
– Share itenary with employees once received from service provider
– Raise purchase orders (PO’s) and ensure payment is made
– Address employee queries and complaints and escalate where necessary
– Providing support and guidance on the travel process and expense claim process, to new and existing employees.
– To drive cost saving across air travel, hotel and car hire, by ensuring that travelers
select the cheapest options
– Procure 3G data sim cards and other required sim cards in with company policy
– Coordinate ports between networks / service providers
– Coordinate sponsorship on split billing contracts for new employees
– Assist employees with cellphone upgrades with relevant network / service provider
– Maintain register for all sim cards in accordance with RICA legislation
– Calculate relevant monthly charge-outs by cost centre for all service provider billing
– Office Support
– Maintain employee telephone extensions
– Maintain stock listing of obsolete desktops and laptops and ensure physical disposal thereof is in line with relevant procedure
– Liaise with relevant external service providers / suppliers for service maintenance issue at the office
– Manage and control office stationery stock level and staff requirements
– Co-ordinate and order business cards nationally
– Maintainable Non stock Contracts filling and scanning to a central server
– General office maintenance duties as required from time to time
– Adhoc Admin tasks as required

– Printed stationery
– Maintain stock of all Vector numbered stationery at Head Office
– Supply branches with stock when requested
– Arrange bulk orders with external service providers and ensure delivery to relevant sites

– Coordinate all applications that are submitted to head office.
– Scrutinize completeness of application
– Coordinate authorization and distrution of the applications

Competencies
– Teamwork and self-management
– Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
– Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
– Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
– Support and drive the business core values.
– Manage colleagues and client’s expectations and communicate appropriately.
– Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
– Champion training and development of self and others through utilizing available training opportunities.
– Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

Location: KwaZulu-Natal

Closing Date: 5 January 2022

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