Responsibilities:
- Terminate tenant accounts on instruction and notify departments
- Capture journal entries for lease fees, deposits, and appropriation of deposits
- Advise meter readers of tenant movements and make electricity and water adjustments
- Arrange invoices for tenants paying deposits/rental in advance
- Upload relevant documents to BOL and send original leases for archiving
- Draft and prepare leases
- Maintain a register of all lease movements
- Process lease agreements via owner’s approval form
- Prepare, cancel, and amend lease agreements, addenda, and suretyships
- Handle and check deposits, bank guarantees, and maintaining replacement bank guarantees and additional deposits
- Reconcile deposit accounts
- Meet assigned deadlines and timelines
- Adhere to established policies and procedures
- Establish and maintain effective communication and coordination with company personnel and management
- Assist Portfolio Management personnel as needed
- Keep management informed of area activities and significant problems
- Attend and participate in management meetings and take minutes
- Complete special projects as assigned
- Update and maintain lease audits and building lease profiles
- Upload monthly leasing reports for management packs
- Prepare monthly executive summary for reporting to leasing manager
Qualifications:
- Matric
- Good understanding of legal leases
- Basic understanding of accounting practices
Skills/Abilities:
- Well organized and detail oriented
- Good math skills
- Excellent grammar and spelling skills in business
- Good attention to detail and accuracy
- Cooperative and willing to assist others
- Excellent communication skills
- Administration skills
- Dependable
- Self-starter
- Excellent computer skills
- Flexible
- Good interpersonal skills
- Ability to use PC, calculator, and other basic business mechanisms