Duties and Responsibilities
- Placing Orders with Suppliers e.g. Stock and PPE
- Complete details of order on Order sheet on server
- Goods Receive stock on Patel
- Process Supplier Invoices
- Scan and Save Supplier invoices on Server
- Pull report on cost for spares for quotes
- Spot check stock quantities with the Storeman
- Process Quotes on Pastel for spares & Services & chemical
- Process Pro-Forma Invoices on Pastel
- Process Customer Invoices
- Bill of Materials for Customer invoices
- Scan Delivery Notes and save on server
- Send copy of delivery notes with Analysis report/Job card to JHB
- Follow up on payments for COD customers before stock can be delivered
- Follow up on Purchase Orders
- Assist walk in customers with spares
- Answering phones
- Purchasing office groceries
- Filling
- Scan and send Credit card slips to JHB
- Scan and send Branch Manager’s Log sheets to JHB
- Process and recon Petty Cash on Cashbook monthly
- Physical Stock take at Year end – together with Branch Manager and Storeman
- Process variance journals at stock take
- Getting PPE issue letters signed and send to JHB
- Scan and send Tool box Talk Register to JHB after signed
- Any ad hock duties that needs to be attended to
Requirements
- Matric
- 3 years invoicing experience
- Proficient on Pastel