IDC | Administrator

Position: Administrator

Reporting Relationship: Reports to the Programme Manager

Job Purpose: To provide efficient administrative support to the Department and Funds managed by the Department.

Qualification Requirements: A relevant Diploma/ post-matric administrative qualification

Knowledge and Experience Requirements:

  • At least 3 years’ experience in administration and/or client care
  • Experience with SAP system, Microsoft Outlook, Word, Powerpoint and Excel
  • A good understanding of IDC’s administration processes
  • Experience in a fund management environment (advantageous)

Main Duties and Responsibilities:

  • Check and facilitate draw-down requests for disbursements in relation to Funds
  • Follow up on amendments (e.g. cancellations, exits, write-offs, extensions of terminal drawing dates) for all transactions in the Department’s portfolio
  • Maintain accurate database of all clients in the portfolio, including drawdown dates, quarterly reports, outstanding documentation
  • Prepare accurate and timely reports for internal and external stakeholders
  • Assist with the execution of all administrative tasks for funds in the allocated department portfolio
  • Understand and deliver against the requirements of the respective Fund Accounts
  • Provide assistance to Financial Management in supplying relevant documentation for internal or external audits, as needed
  • Arrange Fund Management meetings (as applicable) and prepare meeting packs
  • Address ad hoc queries and information requests and provide timely feedback
  • Complete all assigned administrative duties in a timely manner
  • Generate correspondences and maintain records in accordance with IDC systems and processes
  • Carry out data capturing requirements
  • Effectively and efficiently manage both manual and electronic filing
  • Liaise with various stakeholders on administrative issues relating to the funds
  • Maintain good stakeholder relations
  • Assist with marketing and impact reporting on funds
  • Assist and participate in client visits