Position: Administrator
Reporting Relationship: Reports to the Programme Manager
Job Purpose: To provide efficient administrative support to the Department and Funds managed by the Department.
Qualification Requirements: A relevant Diploma/ post-matric administrative qualification
Knowledge and Experience Requirements:
- At least 3 years’ experience in administration and/or client care
- Experience with SAP system, Microsoft Outlook, Word, Powerpoint and Excel
- A good understanding of IDC’s administration processes
- Experience in a fund management environment (advantageous)
Main Duties and Responsibilities:
- Check and facilitate draw-down requests for disbursements in relation to Funds
- Follow up on amendments (e.g. cancellations, exits, write-offs, extensions of terminal drawing dates) for all transactions in the Department’s portfolio
- Maintain accurate database of all clients in the portfolio, including drawdown dates, quarterly reports, outstanding documentation
- Prepare accurate and timely reports for internal and external stakeholders
- Assist with the execution of all administrative tasks for funds in the allocated department portfolio
- Understand and deliver against the requirements of the respective Fund Accounts
- Provide assistance to Financial Management in supplying relevant documentation for internal or external audits, as needed
- Arrange Fund Management meetings (as applicable) and prepare meeting packs
- Address ad hoc queries and information requests and provide timely feedback
- Complete all assigned administrative duties in a timely manner
- Generate correspondences and maintain records in accordance with IDC systems and processes
- Carry out data capturing requirements
- Effectively and efficiently manage both manual and electronic filing
- Liaise with various stakeholders on administrative issues relating to the funds
- Maintain good stakeholder relations
- Assist with marketing and impact reporting on funds
- Assist and participate in client visits