Debtors Clerk : SANS Recruitment

Job Description

  • KPA – National retail company wants to employ a Debtors Clerk: –
  • Optimal / Effective role is fulfilled within the finance department – full function debtors and credit control compliance.
  • To ensure that the Debtors functions is executed professionally, providing effective support.

Duties and responsibilities 

  • Ensure all POD’s are scanned and saved on one drive.
  • Checking of bank accounts daily and assist bookkeeper on customer allocations.
  • Proactively collect remittances from customers, ensuring payments allocated correctly.
  • Resolving and finding adhoc receipts and always reconcile account.
  • Reconciliation handed to FM at month end and get the bookkeeper to sign off the recon first.
  • Always keep admin up to date.
  • Customer information
  • Credit applications and limits
  • Follow up on outstanding credit applications
  • Saving of credit applications
  • Proactive on all online systems, around collecting of debt
  • Always ensure prompt responses to clients in a professional manner
  • Collecting of debt and strive for – 10 days of collection on all current date
  • Always be available to assist customers.
  • Ensure debtors queries are seen urgent and strive 30-day in resolving them.
  • Communication is key in debtors with all parties, especially sales colleagues and clients
  • Daily invoicing of all clients, to Group and following up on return emails
  • Monthly statements to be sent to all customers by no later, the 2nd day of each month.
  • Strive to by the 7th of each month to have contacted clients.
  • The 5th working day of each month, ensure all debtors account.
  • Ensure that our DSO target of 10 days is achieved and maintained.
  • Assist with all month end request and closing of the month end procedure.
  • Provide support within all audits and the finance team.


  • Matric
  • Financial background
  • Credit control experience (above 3 years)
  • Debtor/Credit control experience, above 3 years, in similar role and actively able to perform full debtors’ function.
  • Communication: Verbal/telephonic and written (emails, reports and message taking.)
  • Customer service skills (customer focus.)
  • Multitasking and strong administrative debtors’ skills.
  • Adapt to new systems and programs and use them actively.