Administrator | OMNIA Vacancies

Administrator | OMNIA

Overview
This role is responsible for administrative functions including record keeping, document control and switchboard management for the Losberg plant.

Duties
System Management
• Ensuring that access to confidential data is restricted (access control)
• Must ensure that all systems are maintained (SharePoint, AX etc)
• Ensuring that all relevant information is loaded on systems as and available when needed
• Updates all relevant documentation and follow up on the workflow in the system

Administrative
• Management and administration of some departmental purchases and payments
• Processing of leave
• Boardroom management (bookings and preparation)
• Keep records up to date
• Organise and schedule deliveries and pick ups
• Obtain quotations from clients

Reception Management
• Directly responsible for managing the switchboard administration for incoming and external calls
• General reception duties
• Good telephone etiquette
SHERQ compliance

Requirements
• Grade 12 or equivalent
• Certificate/Diploma in Administration
• 2 years demonstrated experience as an Administrator

Job Competencies
• Proven written and verbal communication skills
• Proven computer literacy in Excel
• Microsoft AX
• Attention to detail
• Computer literate
• Manage to put data in spreadsheets
• Working under pressure
• Organised
• Problem solving – identify problems and review information to find practical solutions
• Critical Thinking skills
• Judgment and Decision Making