Administrative Clerk Jobs at National Prosecuting Authority

Purpose

  • The NPA is an equal opportunity employer.
  • People with disabilities will be given preference and are encouraged to apply.
  • In the filling of vacancies, the objectives of Section 195(1)(i) of the Constitution of the Republic of South Africa,1996, and in particular the Employment Equity Act,1998 (Act 55 of 1998) and the NPA Employment Equity Strategy 2022-2026, will take highest preference in selection of suitable candidates.

Requirements

  • An appropriate B Degree (NQF 7)/ Three (3) year Diploma (NQF 6).
  • Minimum two years’ relevant experience in Administration, Document Management Section and Court Support processes.

Skills & Competencies

  • Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
  • Understanding of criminal court administration processes.
  • Excellent communication and administrative skills.
  • Report writing, good verbal and written communication skills.
  • Ability to work independently without constant supervision.
  • Excellent administrative skill and problem-solving skills.
  • Strong organizational and management skills.
  • Good analytical skills.
  • Computer skills in MS Word, Excel (intermediate or Advanced) and Outlook.
  • Willing to work extended hours where necessary.

Responsibilities

  • Provide secretarial, administration support and personal assistant service in the office.
  • Receiving and screening telephone calls and refer the calls to the correct role players.
  • Type documents for the office.
  • Operate office equipment like fax machines and photo copiers.
  • Ensure liaison with finance office with regard to travel and logistical arrangements for meetings and events.
  • Record incoming and outgoing documents.
  • Ensure compliance with NPA policies and guidelines and all other relevant legislative prescripts.
  • Administrative support to the Chief Prosecutor and the staff in the cluster.
  • Take minutes during meetings, draft routine correspondence.
  • Maintain an accessible and user-friendly filing system.
  • Liaise with other offices of the NPA and Administration with regards to all matters pertaining to the administrative function of the office.