Duties and Responsibilities
- Stationery and consumables procurement and administration
- Conducts monthly stock taking for stationery and office supplies, ensuring acceptable stock levels to support operations
- Administration of asset register in compliance with the Company’s policies and procedures
- Maintain a comprehensive and updated filing system for all the Company’s tools of trade [vehicles, phones, laptops, 3G/4Gs]
- Obtains quotes for stationery, consumables, services and repairs in line with the Company’s Procurement Policy and the Delegation of Authority Framework within the approved Regional Budget
- Raises purchase orders on the Company’s Sage X3 system for approval by the Regional Secretary in line with the Company’s Procurement Policy and the Delegation of Authority Framework
- Prepares and administers Accounts payments- delivery notes, purchase orders, submission of invoices to SSC Finance for payment in line with the Procurement policy
- Request proofs of payment from SSC Finance as and when needed, and sends same to service providers as well as keep copy on file
- Administers service level agreements in compliance with Procurement policy
- Responsible for arranging building maintenance and repairs as and when required for all KZN offices
- Verification of vehicle log sheets, tracking trip reports and escalating to Regional Secretary
- Reports IT and the Company’s telephone system faults to BI and monitor progress and provide feedback regularly
- Maintains the regional supplier database
- Prepare vehicle licence forms
- Welcome and assist visitors
- Liaising with outstations
- Assist with arranging catering for staff functions and other meetings
- General adhoc administrative duties
Requirements
- An appropriate Grade12 Certificate and /or equivalent academic qualification
- Tertiary qualification in office administration or related is required
- The ability to communicate in English is essential
- Must be able to handle own correspondenceIn possession of a current valid driver’s license (advantageous)
- Advanced Computer literacy (Word And Excel)
- Knowledge/Experience/Skills/Requirements
- Above average verbal and written communication and listening skills
- Ability to build strong effective relationships
- Must have good analytical skills with attention to detail
- Must have good conflict handling skills
- Strong persuasion skills
- Report writing skills
- Above average administration skills
- Strong organizational and planning skill