Job Description:
The Accounts Payable Clerk will be responsible for validating and processing invoices, ensuring timely payments to suppliers, and complying with VAT and tax legislation. They will also be responsible for matching invoices to purchase orders and goods received notes, following up on outstanding items, and building relationships with suppliers. Additionally, the Accounts Payable Clerk will assist with audit requirements and perform other adhoc tasks as needed.
Requirements:
– Attention to detail and accuracy
– Strong written and verbal communication skills
– Basic accounting knowledge and understanding of Accounts Payable principles
– Knowledge of VAT and withholding tax
– Familiarity with foreign currency payments
– Proficiency in SAP and other reporting systems
– Organizational and prioritization skills
– Vendor relationship management skills
– Ability to meet deadlines
– Matric essential and a relevant financial qualification
– Full function creditors knowledge
– Ability to effectively communicate with individuals at all levels
Skills:
– Attention to detail
– Strong communication skills
– Knowledge of Accounts Payable principles
– Basic accounting knowledge
– VAT and withholding tax knowledge
– Foreign currency payments knowledge
– SAP and other reporting systems proficiency
– Organizational and prioritization skills
– Vendor relationship management skills
– Deadline-oriented
– Negotiation skills
Duties and Responsibilities:
– Validate and process invoices
– Ensure timely payments to suppliers
– Comply with VAT and tax legislation
– Match invoices to purchase orders and goods received notes
– Follow up on outstanding items with suppliers and internal staff
– Build relationships with suppliers and department staff
– Assist with audit requirements
– Perform adhoc tasks as needed
– Prepare expense claim reconciliations
– Obtain internal approvals for expense claims
– Process intercompany payments and resolve disputes
– Perform ICS reconciliations and payment requests
– Follow up on ICS blocked invoices
– Implement and monitor new AP projects
– Onboard new suppliers on supplier portal
– Train and troubleshoot on supplier portal vendors
– Provide weekly/monthly reports on supplier portal
– Investigate issues on Inspire and recommend solutions
– Attend meetings to resolve current inspire issues and improve inspire
– Reconcile and pay supplier statements
– Ensure payments are supported by clear invoices
– Process payments in Inspire and SAP
– Clear payments on SAP
– Run age analysis and clear overdue invoices
– Submit payments 5 days before they are due
– Send remittance advice and proof of payment to suppliers and internal stakeholders
– Download new GRIR on a weekly basis
– Match and send old invoices for payment
– Clear GRIR via F-03 on a weekly basis
Closing Date:
16 February 2024